- New York Heritage Digital Collections: Planning Your First Project (PDF)
For eligibility information and instructions about how to join the New York Heritage project, please refer to your NY3Rs council. A staff member from your library council will serve as your local administrator.
- New York Heritage Digital Imaging Basics (PDF)
- New York Heritage Scanning Guide (PDF)
- New York Heritage Image Resoultion Guidelines (PDF)
- New York Heritage Master, Access and Thumbnail File Types (PDF)
- New York Heritage Scanning Equipment Guide (PDF)
Metadata is data about data. These are fields like "title," "description," and "author." CONTENTdm is built on a metadata standard, the Dublin Core, and New York Heritage has established a complete template with dictionary for our contributors to follow. Having consistent, accurate metadata will allow users to effectively search and browse the collections.
- Set up your institution's field properties in CONTENTdm Administration -- Please contact your local administrator if you would like to customize your insitution's field properties. It is best to discuss field customization with your administrator before starting a New York Heritage project.
Contact your local administrator for instructions and assistance with downloading and installing the CONTENTdm Project Client software.
CONTENTdm User Support Center (USC):
The USC is CONTENTdm's official help site. Go here to access help files for the Project Client and view community forums for CONTENTdm users. To access the USC, you must sign up for a user account. Contact your local administrator to obtain your Organization ID (required to create an account).
Instructions and Exercises:
If you do not find the subject you are looking for listed in the instructions and exercises below, visit OCLC Tutorials for Version 6 for many more CONTENTdm topics.
- The first step in creating a project in CONTENTdm is to name the collection and select the correct metadata template.
- Once the metadata template is set up, continue to use the Project Client -- first to describe digital files and then to upload them to the web server. Use the Metadata Template for entering persistent metadata fields and their contents. Use Metadata Properties to automatically capture certain property about a file that you want to add to a field.
Tab-delimited Text Files: Creating; Entering Dates; Create Using Microsoft Excel:
- CONTENTdm Help: Using Microsoft Excel to Create Tab-delimited Text Files
- How to set Image Rights for a Set of Digital Objects (Collection). Image rights can include banding, branding, or watermarking on each image.
- How to Add a single or multiple items:
How to upload a postcard (compound object):
- Compound Objects are constructed from individual digital files that are assembled together so as to be retrieved as a single object by end-users. Two-sided documents can be postcards, baseball cards, flyers, tickets, etc.
- CONTENTdm Help: Compound Objects
- Exercise: Two-sided Documents as Compound Objects
Using OCR (Optical Character Recognition):
- Document Compound Objects consist of the digital image files of scanned text pages that are matched one-on-one to each of their searchable transcript files. Please contact your Administrator or NY 3Rs Council to obtain the OCR license to use this feature
- CONTENTdm Help: Using OCR
- Exercise: Working with Documents & Transcripts as Compound Objects
- Working with PDF files:
How to upload a document with transcript files:
- Document Compound Objects consist of the digital image files of scanned text pages that are matched one-on-one to each of their searchable transcript files.
- CONTENTdm Help: Transcript Files
- Exercise: Working with Documents & Transcripts as Compound Objects
Using the Compound Object Wizard to create Hierarchy (such as Table of Contents in a book):
- How to reflect the structure of the monograph
- CONTENTdm Help: Object List
Uploading Digital objects into CONTENTdm for Collection approval and Indexing:
- Once data is entered into the metadata template in the Project Client, upload the items to the Pending Queue. Use the CONTENTdm Administration page to review, edit and approve uploaded items prior to publishing them.
- CONTENTdm Help: Uploading Items to a Collection
- Exercise: Uploading digital objects into CONTENTdm
- CONTENTdm Help: Approving Items
- Exercise: Approving and Indexing Collection
How to edit Collection (published) items:
- How to edit published items, use the Lock function, replace images without losing associated metadata, use the Replace Item function, use the Edit Existing Items function, and Map file names.
- CONTENTdm Help: Editing Items in a Collection
- Youtube Video: Editing Collection Items in Project
- Exercise: Editing Collection Items in Project
- Exercise: Working with the Administrative Interface
- Whenever possible, the holding institution or repository provides all known information about copyright owners and other restrictions in the information, or metadata, associated with digital items. The holding institution provides this information to assist users in determining the copyright status of an item. New York Heritage also provides a general copyright information statement on its website for users.
- The nature of historical, archival and manuscript collections often make it difficult to determine the exact copyright status of an item. There are many issues related to copyright. There are several resources on the Internet that can help you to determine the copyright status of the materials in your collections:
- LibraryLaw.com focuses on legal issues of interest to libraries, such as copyright, privacy and the First Amendment.
- United States Copyright Office
- Copyright and Fair Use emphasizes copyright issues especially relevant to the education and library community, including examples of fair use and policies. Useful copyright charts and tools are continually added to help users evaluate copyright status and best practices.
- Cornell University Copyright Information Center has a tutorial section with high-quality online training materials.
- Columbia University Copyright Advisory Office has information on the copyright issues facing libraries.
Using Copyright to Your Advantage!, October 10, 2011 (SCRLC CE materials)
- Presentation (pdf)
- Copyright Problem Analysis & Risk Assessment (pdf)
- Selected Copyright Statutes (pdf)
- Copyright 512 & 1201 (pdf)
- Copyright Compliance Q & A (pdf)
- U.S. Copyrighted Works that have Expired into the Public Domain by Mary Minow (chart)
- Flowchart for determining when U.S. Copyrights in Fixed Works Expire from Sunstein Kann Murphey and Timbers LLP (chart)
- When U.S. Works Pass into the Public Domain by Lolly Gasaway
- Copyright Term and the Public Domain in the United States by Peter Hirtle (chart, updated 1 January 2012)
- Library Digitization Projects and Copyright - Part I - Introduction and Overview by Mary Minow
- The Stanford Copyright and Fair Use Center (http://fairuse.stanford.edu)
- International Copyright & Libraries
- Keeping Library Digitization Legal By Bobby Glushko., American Libraries Magazine, 05/02/2011.
- Although NYH regularly backs-up its data, we also recommend that for preservations purposes, each participating institution should back-up its own data individually. Best practices for preservation dictate three locations for data, at least one of which would be in a different geographic location.